MS Office

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MS Office

 Microsoft Office is a software which was developed by Microsoft in 1988. This Office suite comprises various applications which form the core of computer usage in today’s world.

From the examination point of view, questions from MS Office and its applications are frequently asked in all the major Government Exams conducted in the country.

In this article, we shall discuss at length Microsoft Office, its applications, important notes to prepare for the upcoming examinations and some sample questions and answers for the reference of candidates. 

MS Office Applications & its Functions

Currently, MS Office 2016 version is being used across the world and all its applications are widely used for personal and professional purposes.

Discussed below are the applications of Microsoft Office along with each of their functions.

1. MS Word

  • First released on October 25, 1983 
  • Extension for Doc files is “.doc”
  • It is useful in creating text documents
  • Templates can be created for Professional use with the help of MS Word
  • Work Art, colours, images, animations can be added along with the text in the same file which is downloadable in the form of a document
  • Authors can use for writing/ editing their work

To read in detail about Microsoft word its features, uses and to get some sample questions based on this program of Office suite, visit the linked article.

2. MS Excel

  • Majorly used for making spreadsheets
  • A spreadsheet consists of grids in the form of rows and columns which is easy to manage and can be used as a replacement for paper
  • It is a data processing application
  • Large data can easily be managed and saved in tabular format using MS Excel
  • Calculations can be done based on the large amount of data entered into the cells of a spreadsheet within seconds
  • File extension, when saved in the computer, is “.xls”

Also, visit the Microsoft Excel page to get more information regarding this spreadsheet software and its components.

3. MS PowerPoint

  • It was released on April 20, 1987
  • Used to create audiovisual presentations
  • Each presentation is made up of various slides displaying data/ information
  • Each slide may contain audio, video, graphics, text, bullet numbering, tables etc.
  • The extension for PowerPoint presentations is “.ppt”
  • Used majorly for professional usage
  • Using PowerPoint, presentations can be made more interactive

In terms of Graphical user interface, using MS Power Point,  interesting and appealing presentation and documents can be created. To read more about its features and usage, candidates can visit the linked article.

4. MS Access

  • It was released on November 13, 1992
  • It is Database Management Software (DBMS)
  • Table, queries, forms and reports can be created on MS Access
  • Import and export of data into other formats can be done
  • The file extension is “.accdb”

5. MS Outlook

  • It was released on January 16, 1997
  • It is a personal information management system
  • It can be used both as a single-user application or multi-user software
  • Its functions also include task managing, calendaring, contact managing, journal logging and web browsing
  • It is the email client of the Office Suite
  • The file extension for an Outlook file is “.pst”

6. MS OneNote

  • It was released on November 19, 2003
  • It is a note-taking application
  • When introduced, it was a part of the Office suite only. Later, the developers made it free, standalone and easily available at play store for android devices
  • The notes may include images, text, tables, etc.
  • The extension for OneNote files is “.one”
  • It can be used both online and offline and is a multi-user application

Apart from the applications mentioned above, various other applications are included in the MS Office suite but these are most commonly used ones and questions based on the same may be asked in the upcoming exams as well.

Microsoft Office Versions
Version nameRelease Date/ Year
Microsoft Office for WindowsOctober 1990
Microsoft Office 3.0August 30, 1992
Microsoft Office 4.x1994
Microsoft Office 1995August 24, 1995
Microsoft Office 19971997
Microsoft Office 2000June 7, 1997
Microsoft Office XPMay 31, 2001
Microsoft Office 2003October 21, 2003
Microsoft Office 2007January 30, 2007
Microsoft Office 2010June 15, 2010
Microsoft Office 2013January 30, 2012
Microsoft Office 2016September 22, 2015

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